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The University of Louisiana at Monroe (ULM) offers a streamlined process for obtaining official student transcripts through its Transcript Request Form. This form is designed to facilitate the efficient processing of transcript requests, whether delivered electronically or via traditional mail. Students can indicate their preferences for delivery methods, including electronic transmission to network or non-network recipients. The form requires essential personal information, such as the student’s name, contact details, and the specific delivery options chosen. For those who prefer electronic delivery, ULM has partnered with SCRIP-SAFE® International, allowing for secure transmission to various recipients. The form also includes options to hold the transcript for current grade postings or degree conferral. It is important to note that processing may take up to five working days, and students who attended prior to Spring 1987 may have limited options for electronic delivery. Clear instructions are provided to ensure that the request is completed accurately, which aids in the timely receipt of transcripts.
Document Example
U N I V ERSI TY OF LOU I SI AN A A T M ON ROE
Transcript Request Form - Fillable Format
Fax completed, signed form to (318)
Ave., Monroe, LA 71209. Allow up to five working days for processing. NOTE: Electronic delivery may not be available to students who attended here prior to Spring 1987.*
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Click here to see detailed information about electronic delivery before choosing your delivery method from the following: 
A: Electronic transmission to an
Network recipient’s name, exactly as it appears on list
NOTE: If sending transcript to an office other than the one associated with network recipient’s name as it appears on the list of network members, select method B below.
B: Electronic transmission to a
Recipient’s email (required)
C: U.S. mail delivery of my transcript
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Telephone 3 1 8 . 3 4 2 . 5 2 7 1 ● U LM REGI STRAR’S OFFI CE~ TRAN SCRI PT SECTI O N ● Fax 3 1 8 . 3 4 2 . 5 2 7 4
UNIVERSITY OF LOUISIANA
MONROE
ELECTRON I C TRAN SCRI PT D ELI V ERY OPTI ON S
The ULM Registrar’s Office is pleased to announce the addition of electronic transcript delivery to its array of services. In partnership with
NETWORK DELIVERY - Before completing your transcript request form . . .
review the compilation of
If the recipient is a network member with a receiving account . . .
♦check the box by option A in the “Transcript Delivery” section of your transcript request form; and
♦type or print the network recipient’s name (exactly as it appears on the list of network members) on your request form in the space provided.
Be sure to put your email address in the “Student Information” section of your transcript request form. This allows
Note: If you wish to send an electronic transcript to any office other than the office associated with a network recipient’s name as it appears on the list of members, use the OneTime® option to ensure correct delivery.
OneTime® DELIVERY - Use this option for electronic delivery if . . .
your intended recipient is not a network member with a receiving account; or
your intended recipient is any office other than the office associated with a network recipient’s name as it appears on the list of members.
To select OneTime® delivery . . .
check the box by option B in the “Transcript Delivery” section of your transcript request form;
type or print the recipient’s name and email address in the space provided; and
include your email address in the “Student Information” section of your request form so that
If you select OneTime® delivery, you will also want to inform recipients that they . . .
will receive important email messages regarding where your transcript resides and how to access it in a secure manner (transcripts are never delivered by email);
should add the domain name of
must complete a simple registration for each transcript delivered through
must have a copy of the free Adobe Reader 7.0 (or higher) installed on their computer; and
have three options for retaining the transcript: (1) save to the institution or agency’s document imaging system, (2) save electronically as a PDF document, or (3) print to paper.
return to request form
Office of the Registrar • 700 University Ave. • Monroe, LA
Phone: (318)
A Member of the University of Louisiana System • AA/EOE
Dos and Don'ts
Things to Do When Filling Out the University Louisiana Transcript Form:
- Ensure all personal information is accurate, including your full name, CWID, and date of birth.
- Provide a valid email address if you choose electronic delivery to receive notifications.
- Review the list of eSCRIP-SAFE® network members before selecting the delivery option.
- Clearly indicate whether you want the transcript delivered now or held for posting of grades or degree.
Things Not to Do When Filling Out the University Louisiana Transcript Form:
- Do not leave any required fields blank, as this may delay processing.
- Avoid using outdated or incorrect names for recipients, as this can result in misdelivery.
- Do not forget to sign the form, as an unsigned request will not be processed.
- Refrain from selecting multiple delivery options, as this can cause confusion in processing your request.
Create Common Templates
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Detailed Instructions for Filling Out University Louisiana Transcript
Filling out the University of Louisiana Transcript form is a straightforward process that allows you to request your academic transcripts. Once you complete the form, you can submit it via fax or mail. Make sure to provide accurate information to avoid delays in processing.
- Begin by entering your Last Name, Maiden Name, First Name, Middle Name, and any Other Last Names Used.
- Fill in your CWID (Campus Wide ID) and Social Security Number.
- Provide your Date of Birth.
- Enter your Number/Street Name or PO Box, City, State, and ZIP Code.
- Include your Daytime Telephone and E-Mail Address. Note that an email is necessary for electronic delivery notifications.
- Indicate if you are currently enrolled at ULM by selecting yes or no.
- If you are not currently enrolled, provide your last date of attendance.
- Choose whether to deliver the transcript now or hold it for posting of current grades or degree.
- Select your delivery method:
- For Electronic transmission to a network recipient, check option A and enter the recipient’s name.
- For Electronic transmission to a non-network recipient, check option B and provide the recipient’s name and email address.
- For U.S. mail delivery, check option C and fill out the recipient’s name, address, and number of copies required.
- Review all the information you provided to ensure accuracy.
- Sign the form and submit it by fax to (318) 342-5274 or mail it to the ULM Registrar's Office at the specified address.
Documents used along the form
The University Louisiana Transcript form is a crucial document for students wishing to obtain their academic records. However, there are several other forms and documents that are often used in conjunction with this transcript request. Each of these documents serves a specific purpose and can facilitate various processes related to academic records and enrollment. Below is a list of commonly associated forms and documents.
- Application for Admission: This form is required for prospective students seeking to enroll in the university. It collects essential information about the applicant, including educational background and personal details.
- Enrollment Verification Request: This document allows students to request official verification of their enrollment status. It is often needed for insurance purposes, loan deferments, or employment verification.
- Change of Major Form: Students wishing to change their academic major must complete this form. It ensures that their academic records are updated to reflect their new area of study.
- Bill of Sale Form - This document serves as proof of ownership transfer for personal property, detailing essential information such as the item description, purchase price, and signatures. For more information, visit arizonapdfs.com/bill-of-sale-template/.
- Degree Audit Request: This request allows students to assess their academic progress toward degree completion. It provides a detailed overview of completed and remaining course requirements.
- Withdrawal Form: If a student needs to withdraw from a course or the university entirely, this form must be submitted. It outlines the official process for withdrawal and any necessary conditions.
- FERPA Release Form: This form grants permission for the university to share a student's educational records with designated individuals or organizations. It is essential for students who want to allow parents or guardians access to their academic information.
Understanding these forms and their purposes can help students navigate their academic journey more effectively. Whether applying for admission, verifying enrollment, or making changes to their academic records, being familiar with these documents can streamline the process and ensure that all necessary steps are taken.
Your Questions, Answered
What is the University of Louisiana Transcript Request Form?
The University of Louisiana Transcript Request Form is a document that students use to request their official academic transcripts. This form can be filled out electronically and submitted via fax or mail. It is essential for individuals who need to obtain their academic records for various purposes, such as applying for jobs or further education.
How do I submit my transcript request?
You can submit your completed and signed transcript request form in two ways:
- Fax the form to (318) 342-5274.
- Mail it to the ULM Registrar's Office, Transcript Section, 700 University Ave., Monroe, LA 71209.
Make sure to allow up to five working days for processing after submission.
What delivery options are available for my transcript?
There are several delivery options available:
- Electronic transmission to a network recipient: If the recipient is part of the eSCRIP-SAFE® network, you can choose this option.
- Electronic transmission to a non-network recipient: Use the OneTime® option if the recipient is not in the network.
- U.S. mail delivery: You can request physical copies of your transcript, with the first three copies available at no cost. For four or more copies, there is a fee of $5 each.
Can I track the status of my transcript request?
Yes, you can track the status of your transcript request if you provide your email address on the form. This allows the eSCRIP-SAFE® system to notify you about the status of the electronic delivery.
What if I attended the University before Spring 1987?
Students who attended the University of Louisiana Monroe before Spring 1987 may not have the option for electronic delivery of their transcripts. It is advisable to check with the Registrar's Office for further assistance regarding your specific situation.
What information do I need to provide on the transcript request form?
When filling out the transcript request form, you will need to provide the following information:
- Your full name, including any maiden names or other last names used.
- Your CWID (Campus Wide ID) and Social Security Number.
- Your date of birth and contact information, including a daytime telephone number and email address.
- Your current enrollment status and last date of attendance, if applicable.
- Details about the recipient(s) of the transcript, including names and addresses.
Common mistakes
Filling out the University of Louisiana Transcript Request Form can be straightforward, but there are common mistakes that individuals often make. One frequent error is not including the correct name as it appears on official documents. This includes any maiden names or other last names used. If the name on the form does not match the name in the university’s records, it may lead to delays or rejections in processing the request.
Another common mistake is failing to provide a valid email address. If you select electronic delivery, the email address is essential for receiving notifications about the status of your transcript. Without this information, you may miss important updates, which can complicate the process of obtaining your transcript.
People also sometimes overlook the importance of indicating their current enrollment status. If you are currently enrolled at ULM, this should be clearly marked on the form. If you are not enrolled, providing your last date of attendance is crucial. Inaccurate or missing information in this section can cause confusion and delay in processing.
Choosing the wrong delivery method is another mistake that can lead to issues. If you select electronic transmission, ensure that the recipient is listed as a network member. If they are not, you must use the OneTime® delivery option. Misunderstanding the delivery options can result in your transcript being sent to the wrong place or not being sent at all.
Lastly, individuals sometimes forget to double-check all information before submitting the form. Simple errors, such as typos in the address or incorrect phone numbers, can lead to significant delays. Taking a moment to review the completed form can help avoid these common pitfalls and ensure a smoother request process.
Misconceptions
Here are five common misconceptions about the University Louisiana Transcript form:
- Electronic delivery is available for all students. Many believe that all students can opt for electronic delivery of their transcripts. However, this option may not be available for students who attended prior to Spring 1987.
- There is a fee for all transcript requests. Some assume that all requests incur a cost. In fact, the first three copies sent by U.S. mail are free. Charges apply only for four or more copies.
- Transcripts can be sent via email. A common misconception is that transcripts can be emailed directly. Transcripts are never sent through email; they are delivered securely through the eSCRIP-SAFE® system.
- Filling out the form correctly is not important. Some think that minor errors on the form won't matter. In reality, accurate information is crucial to ensure the transcript reaches the correct recipient without delays.
- All recipients can receive transcripts immediately. Many believe that all transcripts are delivered instantly. However, if you choose to hold for posting of current grades or degree, the transcript will not be sent until those updates are finalized.
Document Attributes
| Fact Name | Details |
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| Processing Time | Allow up to five working days for processing of transcript requests. |
| Delivery Options | Students can choose from electronic delivery via eSCRIP-SAFE or U.S. mail delivery for their transcripts. |
| Electronic Delivery Requirements | Students must provide an email address to receive notifications about the status of electronic transcript transmissions. |
| Governing Law | The transcript request process is governed by the policies of the University of Louisiana Monroe and applicable state education regulations. |